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How to Create an Auto Reply Message in Microsoft Outlook

Topic:  Outlook, Microsoft Office  Product:  Outlook 2007 , Microsoft Office  Related Articles:  openspan outlook reply   outlook replies inverted   outlook reply quit employment  

When you are out of the office or unable to respond a mail personally for a long time, the customers or friends may feel neglected or ignored. The Outlook 2007 email program may help you solve this problem; it has a very useful feature that enables users to reply to emails automatically. Emails no longer have to go unanswered or forwarded to co-workers. Here is how to create an Auto reply message in Microsoft Outlook.

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Solution

  1. Launch Microsoft Outlook 2007.
    Launch Microsoft Outlook 2007
    Launch Microsoft Outlook 2007
  2. Select Actions-> New Mail Message Using-> Plain Text to configure.
    Create an Auto Reply Message
    Create an Auto Reply Message
  3. Fill out the body of the email message that you want your recipients to see when they get this email in reply.
    Create an Auto Reply Message
    Create an Auto Reply Message
  4. Select office-> Save As, and click the arrow in the Save As Type box. Choose Outlook Template and enter the name of your file in the File Name box. Click Save. Remember the name and location of the file you have just saved.
    Create an Auto Reply Message
    Create an Auto Reply Message
    Save the auto reply
    Save the auto reply
  5. Choose the Tools-> Rules and Alerts.
    Create an Auto Reply Message
    Create an Auto Reply Message
  6. This will again bring up the Rules and Alerts dialog box, with several selection options. Find and select the New Rule option.
    Set the rules
    Set the rules
  7. Select the Check Messages When They Arrive option, and click Next to go to the next step in the process.
     
    Set the rules
    Set the rules
  8. Read the selection of choices carefully in the section. Select one or as many that fit your needs.
    Create an Auto Reply Message in Microsoft Outlook
    Create an Auto Reply Message in Microsoft Outlook
  9. Check Reply Using a Specific Template. Search for and select A Specific Template option. It'll bring up a dialog box to configure the option.
    Create an Auto Reply Message in Microsoft Outlook
    Create an Auto Reply Message in Microsoft Outlook
  10. Select the User Template in File System. This will be located in the Look In area. Highlight the file and choose Open.
     
    Create an Auto Reply Message in Microsoft Outlook
    Create an Auto Reply Message in Microsoft Outlook
  11. Examine any other options on the Rules Wizard screen and click Next.
    Create an Auto Reply Message in Microsoft Outlook
    Create an Auto Reply Message in Microsoft Outlook
  12. Click OK when all items meet your needs
    Create an Auto Reply Message in Microsoft Outlook
    Create an Auto Reply Message in Microsoft Outlook

Tips

  • Your computer must remain on, and Office 2007 must be left running.
  • Set up Outlook to check for mail periodically on its own.

See also

How to Create a Mail Signature in Microsoft Outlook
Help for Outlook 2007

How To Create and Send a New Mail Message in Outlook 2007
This is the beginner's guide to creating and sending a new mail message in Outlook 2007.
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Google Wave is a good communication tool, you can reply a google wave in many ways. Now let me tell 2 easy way to reply a google wave.
How to Create a Note in Microsoft Outlook
Microsoft Outlook is a great tool for managing your calendar, contacts and other information. It provides an easy way to create notes for important events and dates. Here is an simple example.

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